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Privacy Policy

When we collect and process personal data, we do so only in the pursuit of and in accordance with the real and present legitimate interests of the business and taking into consideration the fundamental rights and freedoms of the relevant data subjects.

The data is held indefinitely unless and until:

a)    The data subject ceases to be professionally active for a significant period

b)    The data subject request the removal of his or her personal data from the database.


We only use individuals' data in ways they would reasonably expect and which have minimal privacy impact.

We do not use personal data in ways that the individuals concerned would find intrusive or which could cause harm, but in a way that people expect us to use their data.

This data processing is entirely necessary as without it, Bridges Communications could not function as a PR consultancy and journalists would not be able to fill their publications with news and articles of interest to their readers.

 

Personal Information Held

Client contacts:

We store contact names, postal addresses, invoicing details, email addresses and telephone numbers for the purposes of carrying out our PR work for and on behalf of our clients and for invoicing for that work. No access is given to any third parties whatsoever.

Clients' clients and business partners:

We hold email addresses and phone numbers for our clients' clients and business partners in order to work with them and obtain permissions for that PR work. No access is given to any third parties whatsoever.

Journalists and media contacts:

We store contact names, email addresses and phone numbers for relevant media contacts for the purposes of sending press information about our clients or for placing advertisements. This data is held in our bespoke database. We also contact journalists with relevant article proposals which they subsequently commission for publication. No access is given to any third parties to this data.

An unsubscribe function is included in all press release mailings and if requested, the contact details are immediately removed from the database. All contacts have the right to erasure. Every press release mailing is to a carefully-selected bespoke list to ensure relevance and that there is legitimate business interest.

Supplier details:

We store contact names, email addresses and phone numbers for any suppliers we have worked with to be able to provide orders and briefs to them. This information is not shared with any third parties.

Past employees:

Names, addresses and employment records are securely held in secure electronic format only and for the purposes of providing employment references. No access is given to any third parties whatsoever, without the written permission of the past employee.


Security

We try to use all commercially acceptable means to protect the personal data we hold, including password-protection on all computers, security code-protected mobile phone, the use of fire-walls, remote cloud backups via Dropbox and anti-virus software.

We do not log personal information using cookies and bank details for suppliers are not electronically filed as we do not take credit or debit card payments.

We maintain data security by protecting the confidentiality, integrity and availability of personal data defined as follows:

a)    Confidentiality means that only people who are authorised to use the data can access it

b)    Integrity means that personal data should be accurate and suitable for the purpose which it is proposed

c)    Availability means that authorised users (Joanne Bridges) should be able to access the data if they need it for authorised purposes.

 

GDPR Data Breaches

Data breaches would be detected, reported and investigated by our GDPR Data Protection Officer, Joanne Bridges, who has responsibility for data protection compliance and requests.

 

Subject Access Requests

Data subjects should make a formal request for information we hold about them.

If an individual asks what information we hold about them, we will notify them that we will respond within one month. We will send them details of all personal data we hold on them.

We will inform them about:

a)    The source from which we obtained their personal data

b)    The purpose(s) for which we intend to process that data

c)     The types of third parties, if any, with whom we will share or to which we will disclose that personal data

d)    That the data subjects can limit or prevent our use and disclosure of their personal data.

 

Right to Erasure

Any requests to provide information on the data held or to remove contact details from our records will be carried out as soon as practically possible. This is typically within 48 hours and within a maximum of 30 days. We will confirm to them that we have done so.

 

Website Privacy Policy

You can access our home page and browse our website without disclosing your personal data.

Identity

This is the Bridges Communications Limited website (‘website’), which is owned and operated by Bridges Communications Limited (‘Bridges Communications’ or referred to as ‘we’ or ‘us’ or ‘our’).

  • Bridges Communications is a limited company, registered in England company number 7152592.
  • Address: York House, 5A Holly Hill Lane, Sarisbury Green, Southampton, SO31 7AB.

Please address all correspondence regarding this privacy statement to contact@bridgescommunications.co.uk.

Who may process data

Bridges Communications does not collect any personal data about you on this website, apart from information which you volunteer (for example by emailing us). Any information which you provide in this way is used only in line with the purpose for which you provided it.

Non-Personal Information

Technical details in connection with visits to this website are logged by our internet service provider for statistical purposes. Unless provided to us, no information is collected that could be used by us to identify website visitors. The technical information will be used only for statistical and other administrative purposes. Technical details, which we cannot associate with any identifiable individual, do not constitute ‘personal data’ for the purposes of GDPR.

Disclosure

Unless we are obliged by law to disclose your personal or other information, it will not be used for any other purposes and shall not be disclosed to any other third parties.

Cookies

We may send a small file to your computer when you visit our website. This will enable us to identify your computer, track your behaviour on our website and to identify your particular areas of interest so as to enhance your future visits to this website.

We may use cookies to collect and store personal data and we link information stored by cookies with personal data you supply to us. Save for the use of cookies, we do not automatically log data or collect data apart from for information you specifically provide to us. You can set your computer browser to reject cookies but this may preclude your use of certain parts of this website.

Enquiries

If you have any enquiries or concerns about our privacy policy, please email contact@bridgescommunications.co.uk.